Wigwam Nurseries · Case study
One nursery group. One connected online system.
We brought separate nursery websites together under one group website and moved paper-based admissions, registration and recruitment processes online. One connected system supports families from first interest to joining nursery, with staff access linked to their nursery location.
Group website · Nursery menus & prospectuses · Register interest · Offers & acceptance · Registration & child checklists · Recruitment · Staff dashboard & location-based access · Colour-coded printing
Individual nurseries, one umbrella
Separate nursery websites, brought together.
Wigwam’s nursery locations previously had their own websites. We brought these together under one umbrella website, retaining a dedicated section and menus for each location.
Families can explore their chosen nursery within a consistent group website. Website design and nursery prospectuses form the public-facing part of a wider project that also supports recruitment, admissions and everyday administration.
TheDavid Wiggam family journey
From first interest to the child checklist.
The process starts before a place is offered. We brought the stages online so the nursery can manage the journey from a parent or carer’s initial interest through to the information needed to welcome their child.
- 01 / INTEREST
Register interest
A parent or carer registers their interest in a nursery place for their child or children.
- 02 / OFFER
Offer a place
The nursery sends a place offer as the family progresses through the admissions process.
- 03 / ACCEPTANCE
Accept the offer
The parent or carer accepts the offer online before moving on to registration.
- 04 / REGISTRATION
Register the child
The family completes the online registration information for their child’s nursery place.
- 05 / CHILD CHECKLIST
Prepare for nursery
The checklist brings together care needs and collection arrangements for the nursery team.
The details that matter for each child.
The child checklist covers dietary and medical needs, alongside information supporting the nursery’s safeguarding and collection procedures. This includes photographs of the people authorised to collect a child and collection passwords.
One group system. Access tailored to each nursery.
Each staff login is linked to a nursery location, so staff see the records for their own nursery without access to another location’s data. Registration, onboarding, child records and child IDs sit within one group system, with access governed by the staff member’s login.
Print when needed
Online first, with printing when needed.
Moving a form online does not remove every need for a paper copy. We built a printing feature that converts the completed online form back into a recognisable paper layout.
The output uses a colour-coded template, giving staff a familiar format to work with. The print layout is a designed part of the system, carrying the online information back into a practical paper record.
Recruitment
Job applications moved from paper to online.
We also moved Wigwam’s paper-based job application process online. Applicants complete the application digitally, extending the project beyond family onboarding into the nursery’s recruitment work.
The complete package
Built around how the group works.
The project brings together website development, design, prospectuses, family onboarding, recruitment and staff tools. It has developed over time as the group’s requirements have grown.
Its value lies in supporting the whole process: finding the right nursery, registering interest, accepting a place, providing care information and giving each nursery team access to the online records they need.
Prospectus design · 2026–27
The nursery story, on screen and in print.
Alongside the website and digital systems, we developed Wigwam’s 2026–27 prospectus. This brought prospectus design into the wider project, supporting the information families use when choosing a nursery.
The Vantage Park Day Nursery cover shown here is part of that work.
Client testimonial
In David’s words.
It’s been a pleasure working with Trevor at First Web Design.
We started a project to create a new website for our childcare company, which included updating our branding and general presentation. We then expanded it to make the website more usable for our staff and customers by digitising our marketing material and our child/parent registration process. We also updated our recruitment options by adding an online application process.
Throughout, Trevor has listened carefully to our brief and produced a quality of work which we have been really impressed with. He has been able to understand our needs and then produce work which we feel represents who we are as a company. On the technical side, he has been very supportive and reactive to our needs.
In the period we have been using our new online processes, we have really seen the benefits of his work, and the feedback from customers is very positive.
Your nursery, your next step
Could your paperwork work better online?
Tell us how your nursery group works today. We can look at your websites, applications, onboarding and printed records, then agree a practical first stage around your own processes.
